And advanced search functions such as. Instead, pick a format that works well on both the web and mobiles. The user is drawn in and is invited to explore further. Heres how you can utilizean intranetin your workplace to keep your company in sync, productive, and having fun. Naming the intranet. And it means administrators have complete control over the presentation of intranet content. The answer is probably too much. Theres only one way to find out ask them. Explaining the value of your product is an essential part of your communication. Site page permissions can be set by job title, department, or location. It dictates how users find data within the site. This multifaceted company provides an array of services and sustainable solutions across multiple industries, including construction, rail, real estate, and more. 9 Company Intranet Examples. Wayfinding helps users to find their way around the site. Some solutions load all the content in one go, and this can slow down page load times, frustrating your users. Columns are a great way to present information. Writing content for the intranet that is engaging is an art form in itself, but the secret is to keep things short and concise bite-sized pieces of information with an option for to click for more detail is the way to go. Its a central hub designed to make it easier for employees to access all they need to get the job done. Or create and upload your own videos. And it promotes a friendlier, more people-focused company culture. Intranet technology has been around for over 25 years. Avoiding trigger words that will send your email into the spam folder. This also opens up a whole range of options. Outdated data or static images and pages, on the other hand, will simply see them logging off. and Try to include white space in your design to break up the text and present a minimalist look. This is good news for new starters, especially. This means only those employees that need to can view the page. Adding an announcement to the social intranet is just made so easy. Looking for some intranet design inspiration? Say goodbye to emailing someone for the latest form or document; say hello to enabling the entire workforce to focus on higher-value initiatives. Clear and concise communication is essential for any role in a business, and the quality of a companysinternal communicationsets the stage for the future. Furthermore, online forms mean staff have 24/7 access. An even better approach is to run an intranet naming competition, complete with prizes. Its essential to carefully consider how content will translate to the smaller screens of smartphones and tablets. Follow the tips below to write a captivating and compelling announcement email: Create clear, concise, and communicative content: Avoid adding elements that can compete for attention with your email's main point. From the list of out of the box apps, choose Announcements. This practice is extremely helpful in showing the entire workforce that the company appreciates their contributionsno matter how smalland how their efforts support larger accomplishments. Company news and announcements. Conversations are automatically stored, and a powerful search makes it easy to locate that vital piece of information when you need to. Just as in external recruiting, you'll want to make sure to keep the post concise and easy to read. 3 Company Intranet Examples and How They Improve Company Culture (Plus Benefits of Integrating A Company Intranet), specific examples of how a few industry-leading companies are using the, in innovative new ways. Be mindful of font sizes and color schemes so that content is easy to find and read on smaller screens. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. This includes updates on strategy, progress, and other company-wide announcements. A commercial real estate company can create an intranet with social feeds and a number of different channels to let each specific team send messages and updates to other departments or the entire company. Employee profiles differ from company to company but often include areas of expertise and current projects. And they can also limit access to pages. Employees shouldnt have to work hard to read the text or locate information, so be careful in the choices you make. Anyone who has developed a Company Intranets: Revolutionize Your Business In 2023, Internal Website: Uses, Features And Setup, Intranet Development: Making Life Easier For An Intranet Developer. This example primarily uses blues and grays, while the icons inject a vibrant splash of color. In creative social intranet go on to the dashboard Click on add post Then click on add announcement Tag the employees, select privacy if it's for a specific group, add a start date and end date And press submit to send he announcement. Your employees will be the people who use your intranet and . You can welcome staff with a single liner such as, "Welcome to the company! This is an important distinctiona recent Seeking Alpha analysis found that publicly traded companies named to Glassdoors Best Places to Work list have more than doubled the returns of the S&P 500 over the last 10 years. Graphic or text clues ensure employees understand where they are on the site and how pages are connected. Connect Your Remote Workers. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. It sets out what the site is all about so the user is clear whats in store. You can also check when colleagues have read the notification. Engaging and low-cost, video is becoming even more important in the context of distributed teams. Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. Your intranet will contain a vast amount of company information. For example, the intranets typeface, font size, and color scheme may come across differently on a mobile device. The intranet was, as such, of little value to employees, if not a waste of resources. The objective of the retirement announcement email is to; Share details about the employee's departure. Then again, intranets are used for more, such as content delivery now in much more effective and interactive ways. In this article, well take a closer look at corporate intranets, including what they are, their top features, and company intranet examples of how companies from a variety of industries are using intranets in innovative ways. Some intranet solutions like MyHubs allow you to create and use custom fields within the profile pages. Many companies make extensive use of employee profiles as a platform for promoting joint working and inter-team collaboration. Back in the old days, employees used a company intranet largely to save and share files. Employee engagement surveys can help you identify areas of organizational improvement. That high-res, glossy sales brochure may not be viable for your sales reps on the road. Offer an incentive, such as free shipping, a discount, or exclusivity for the Early Birds. Here they are: 1. Conduct an intranet needs analysis. When it comes to intranet design, less is often more. Company Intranet Examples. Here are a few things to keep in mind when announcing new features or updates. Videos are a valuable communication channel in the context of onboarding, knowledge sharing, and training and development. Clinked. Avoid confusing and unclear category labels. They encourage a community approach to share and managing . Employee recognition softwareempowers every employee to recognize and be recognized on an equal playing field. This is often more obvious to the user and makes for a more engaging employee experience. Let's start looking out one appropriate email of your interest from the number of templates / samples . Example #4: Content management system. In general, this will follow the basic format of external job posts. Many employees find it a more accessible way to reach out and connect with colleagues. Employee profiles help workers to get to know each other, especially during onboarding. In the past . Updates are made in real-time with the intranet automatically saving the information. 3 Examples of How Different Industries Use Intranet. Say, for example, you want to change the color scheme in line with your new corporate image. However, make sure you use the appropriate column width for the information. We'd love to chat with you more about how Workmates can benefit you and your employees. An effectiveintranet solutionencourages communication to flourish across your organization: Colleagues can share and contribute knowledge, Leadership (managers/supervisors) can stay in touch, Different departments can provide and share updates. All the best intranets are not only easy to set up and use; they are also simple to manage. And research tells us team chat can boost productivity, enhance customer service, and support easy resolution of queries. Intranet-delivered employee engagement surveys are a simple and effective way of reducing costs in this area. The intention of this feed is to publish various recognition announcementssuch as appreciation posts, automated birthday and work anniversary congratulations, and more. A wide variety of industries from only four countries were represented this year. Otherwise, you will end up with an inconsistent look and feel that will confuse your users while also looking unprofessional. There are a few elements that we recommend for a successful launch day. Its intranet, Home, supports a global workforce of over 135,000 employees. This is a time-consuming and labor-intensive process. You can also set up topic-based conversations using # channels. We start this chapter by looking at best practice trends in IA. And provide better oversight of team-wide training and development needs. This eliminates the need to search for hard-to-find information on a non-intuitive site. have a countdown to launch day. Even non-technical staff will find intranet management easy. Leaders can still be visible and accessible. An intranet page is simply an element of a company intranet, e.g. Benefits is another interesting SharePoint template available for free. Employees use it to work on projects, read company announcements, and find files. This site lets you keep people informed, engaged and up-to-date with the latest announcements. The power of possibility . Search results can be filtered by job title, location, or team. Even worse, it could see employees seeking alternative tech solutions. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. Staff use it to keep updated on their favorite #channels and tag their colleagues to alert them to important information. Use the employee profiles tool to support collaboration by showcasing workers experience and expert knowledge. Employee career lifecycle management and benefits documentation. You dont want your intranet to be like those annoying automated phone systems where you have to select from a series of menus before your issue is resolved. However, these can also quickly become unwieldy with big, long descriptions. Introduce the employee and announce the promotion: The first complete line of the email should demonstrate your praise and communicate the employee's new job title: "I am pleased to announce the promotion of [employee's name] to [new position].". And managers have more oversight of where things are at and any potential bottlenecks. Focus on user experience. Hello everyone, Please let's welcome the new member of our organization: Joyce Abraham Joyce has been a part of the [name] industry for the past [number] of years and has worked with prominent brands such as [names]. All you need to do is select the appearance tab and click on the color you want from the palette. In this article, we'll share eight types of email announcement templates you can use in your email marketing campaigns to drive conversions and sales. Whatever the case, develop branding guidelines to ensure that all-important consistency and uniformity to your intranet presentation. Employees can also post memes and hashtags to their social feed, all to increase camaraderie, collaboration, and teamwork. Breadcrumbs, as they are called, then identify where the page fits in the intranet information architecture. About Press Ganey. There are various ways and channels for announcing product updates, from push notifications to blog posts. And working on a corporate-wide strategy is a whole lot easier. User profile pages are an invaluable way of introducing employees to each other. Theres no need to search long email trails or jam-packed filing cabinets. Modern intranet solutionsnow offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. For example, the annual report usually requires several authors and the input of many departments. Even better, no great technical expertise is needed. This is a good option for frequently used sites or external systems that dont need full integration, such as a time tracking app or cloud payroll system. Interactive tour. Existing employees can go to the tables and ask their new coworkers questions. Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. The main button the call to action invites employees to access online chat. Page, section, and content headings need to be specific and relevant. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. Results that add up where it matters most: your bottom line. This example shows how you can group forms in a single area on your intranet, providing easy online access. You can also use the administration tool to add content or edit pages, upload graphics or videos, and add or delete users. Or it could be a detailed employee engagement survey that you carry out regularly. Given the sensitive nature of the intranet information, its likely some pages will need to be secure. The intranet streamlines file sharing and information discovery. The homepage sets the tone and expectations for the whole site. The key messages that hopefully youve got out of this free guide are summarised as follows: Dont overthink or over complicate your site. As an employer, sending your team the retirement announcement email to inform them about their colleague . Central administration of users and credentials. Older generations, however, tend to navigate through the pages to find the information they are looking for. Integrates well with other Microsoft 365 and third-party apps/platforms. The 2022 Intranet Design Annual winning teams were small relative to the size of their organizations, yet they produced excellent designs quickly. Visual appeal is essential. Organizational charts and contact databases: These are very helpful, especially for communication across departments. However, the most common and important types are in-app messages, emails, and social media posts. Page permissions restrict who can create and edit content. Advanced search will make it easy for workers to find colleagues. You can also quickly identify any duplicate content and rationalize information across the entire site. Social networking and employee advocacy: Dont underestimate the value of integrated social media sharing capabilities. An organizational announcement is a message that a company sends to each one of its employees about a specific topic. The potential for custom integration with other enterprise systems is one of the intranets main advantages. 2. Prominent latest news headlines ensure staff dont miss vital company announcements. When youre using a company intranet for the first time, it may be difficult to distinguish what makes a good intranet. We continue to work hard to empower people at every level of the organization to engage across Microsoft 365, and we're excited to announce new capabilities even more capabilities across the entire intelligent . And if you are using a topic or task-based approach to site navigation, then stakeholders should identify clear section labels. This decreases communication issues and increases morale, engagement, and productivity. Managers also have more central oversight of the teams collective skills with employee profiles. Two heads are always better than one, and forums are a great place for employees to collaborate. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. Local News & Announcements Thinking about these issues at this early planning stage will save you time and hassle further down the line. Keep focused on solving your organizations problems that is after all the fundamental purpose of your intranet so try not to get distracted by all the amazing things that your intranet could do. Keep the navigation intuitive and straightforward to avoid a frustrating user experience. And there are no security concerns like there have been with some cloud file-sharing options. Okta SSO simplifies the way users connect. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. Fun-to-use social intranet features such as follow-me, activity walls, and @mentions bring employees together and promote social connections. Intranet Launch Ideas. They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. 10. Or make it completely mysterious. Once identified, parent pages are usually presented as mega-menus in the intranet site architecture. The homepage also has a brief mission statement. Why not even encourage user or team-generated video content as part of your employee engagement and collaboration strategy. The intuitive software makes ongoing administration a straightforward task. 1. Email. This means companies arent able to measure employee engagement or other important usage trends in order to determine whether or not their intranet is truly improving company culture. And the intranet means you dont have to employ expensive consultants to get started. [Employee name] will be responsible for [brief description of . Analyze and adapt changes. Heres an example of how you could use video in your intranet. Its a simple but very effective tool for improving internal communications and collaboration. Consider naming your intranet. Many companies spend top dollar on trend-setting customer-facing websites with all the bells and whistles. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. Use the in-built graphics and layout or adapt the template and upload your own images. From homepages through to directories, there are plenty of ideas to get you started. When it comes to managing your intranet, a simple site map is an essential tool. SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. 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